Chapter Resources
New Member Education Approval Forms
Before beginning any recruitment events or new member programs, chapters must submit the appropriate New Member Education Approval Form. These forms must be turned in to the Fraternity and Sorority Life Office in the LBJ Student Center room 4-14.1. They may not be submitted via email.
*This form will not count as an addition form. If the prospective member is initiated, they will need to fill out a separate form (The Induction Form).
Interfraternity Council New Member Education Form
Multicultural Greek Council Membership Recruitment & Intake Procedures Form
National Pan-Hellenic Council Membership Intake Process Form
Panhellenic Council New Member Education Form
Roster Forms
Before filling out any forms to edit your roster, please review the Instructions for Updating Chapter Roster document.
Roster Addition Form
Please use this form to add affiliate/transfer students or initiated returning members to your chapter roster.
- Members graduating should remain listed as A (active) until the semester after they have graduated. That is when their status is changed to G (graduated).
Roster Deletion Form
Please use this form to remove members from your chapter roster.
- All forms must be submitted before the deadline for each update cycle. Rosters are updated twice a semester; once at the beginning of the semester to determine council dues and intake/recruitment eligibility (if applicable), and then again at the end of the semester to ensure accuracy on grade reports.
Civic Engagement
Chapter presidents, philanthropy/service chairs & individual members are encouraged to submit hours and monetary donations using the Civic Engagement link. There are three categories that you can select and they will all count toward your chapter's CAAP.
- Community Service - Volunteer Hours
- Philanthropy / Donation - Funds Raised
- *Reference - Non-Monetary Philanthropy Conversion Chart*
- Education or Leadership - Attending or hosting education programming. Such as your national conferences & certain FSL events
- The time frame to submit forms is changing to November 1, 2023 - November 1, 2024
- We are moving away from the April 1st - April 1st fiscal year
- We are transitioning to a new fiscal year and we understand there will be overlapping submissions this year.
- 2024-2025 Civic Engagement Form
- Non-Monetary Philanthropy Conversion Chart - The official conversion chart is here to help you determine how much money your physically donated items are valued for the Civic Engagement form. If something is not listed on the chart you can email DOS-FSL@txstate.edu for clarification and further assistance.
The President of any chapter may email DOS-FSL@txstate.edu to receive their chapter's current Civic Engagement reports.
Event Registration Forms
All events held by our organizations must be registered with the Fraternity and Sorority Life Office. Below are the necessary forms chapters must submit to register their event. The completed forms can be submitted via email to DOS-FSL@txstate.edu.
Non-Alcohol Event Form
The Non-Alcohol Event Form is used for events where alcohol is not being served. Completed paperwork is due to the Dean of Students/Fraternity and Sorority Life Office five business days before the event is to take place. After the event is approved, the sponsoring organization must submit a guest list at least 24 hours before the event begins.
Alcohol Event Form
The Alcohol Event Form is used for events where guests have access to alcohol. Completed paperwork is due to the Dean of Students/Fraternity and Sorority Life Office ten business days before the event is to take place. After the event is approved, the sponsoring organization must submit a guest list at lease 24 hours before the event begins. In order to assist you in planning events with alcohol, we recommend you review SA/PPS No. 07.10 - Fraternity and Sorority Social Host Policies.