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Chapter Resources and Forms

Below you will find several resources geared towards helping you and your organization succeed at Texas State University. If there are any resources you feel we are missing, please do not hesitate to contact us to let us know.

Many forms can be filled out digitally using Adobe Acrobat, which is free to all TXST students with their NetID. For instructions on how to download Adobe Acrobat please visit the ITAC website or follow the steps listed in this document.

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  • This summer the Fraternity and Sorority Life staff worked to create an inclusive manual that will help all chapter leaders in their roles. This manual is not meant for presidents alone. In it you will find resources for social chairs, new member educations, recruitment, academics, working with advisors, university departments/services, and so much more. 

    FSL Operations Manual 2019-2020

    The links featured in this document are live and accessed best when the document is read using Adobe Acrobat. 

    This Operations Manual was made to help students. If there is a process or resource not listed here that would be beneficial to add, please email so we can include it in the yearly update. 


  • All events held by our organizations must be registered with the Fraternity and Sorority Life office. Below are the necessary forms chapters must submit to register their event.

    Non-Alcohol Event Form

    The Non-Alcohol Event Form is used for events where alcohol is not being served. Completed paperwork is due to the Dean of Students -Fraternity and Sorority Life office five business days before the event is to take place. After the event is approved, the sponsoring organization must submit a guest list 24 hours before the event begins.

    Alcohol Event Form

    The Alcohol Event Form is used for events where guests have access to alcohol. Completed paperwork is due to the Dean of Students - Fraternity and Sorority Life office ten business days before the event to take place. After the event is approved, the sponsoring organization must submit a guest list 24 hours before the event begins. In order to assist you in planning events with alcohol, we recommend you review SA/PPS No. 07.10 Fraternity and Sorority Social Host Policies.

  • Before filling out any forms to edit your roster, please review the Instructions for Updating Chapter Rosters document.

    Roster Addition Form

    Please use this form to add affiliate/transfer students or initiated returning members to your chapter roster.

    Roster Deletion Form

    Please use this form to remove members from your chapter roster.

    All forms must be submitted before the deadline each update cycle. Rosters are updated twice a semester; once at the beginning of the semester to determine council dues and intake/recruitment eligibility (if applicable), and then again at the end of the semester to ensure accuracy on grade reports.

    Recruitment and Membership Grade Release Agreement 

    New Members joining the organization must sign this form, which is only available in the Fraternity and Sorority Life office. This is to ensure the office is up to date on how many members an organization is taking through their Recruitment/Intake process.

  • After elections are complete, chapters must submit an Officer Update Form to the Fraternity and Sorority Life office. To complete the form you need to have each officers name, Texas State email address, cell phone number, and Student ID number (PLID). Officer Updates are now completed on the FSL Presidents TRACS page.  


    If you need to be added to the FSL Presidents TRACS page, please contact Fraternity and Sorority Life office by emailing

  • In the Spring of 2020 the Civic Engagement Manual was moved to its own section of the Operations Manual. This is so all information is in one centralized location. The Ops Manual contains information in other sections that will also benefit leaders planning community service and philanthropy events. 

    In the Civic Engagement section of the Operations Manual you will find information on what civic engagement actually is, clarification of common misconceptions, ideas for events, and directions of filling out and submitting Civic Engagement Verification forms. 

    Civic Engagement Verification - Chapter Event

    Civic Engagement Verification - Individual Member

    There are two forms that can be used for submitting Civic Engagement; one for events hosted by chapters and one for events members complete individually. If your headquarters has a form that you are required to use when submitting data to them you may bring it into the FSL office for approval, once approved you may use that form to submit data each month. 

    If civic engagement events fall under multiple officer positions it is recommend that individual officers be responsible for the completion of form pertaining to their position and one officer be responsible for the final submission of all chapter forms. 

    Reminder: Forms are due on the 8th of every month. 

  • Before beginning any recruitment events or new member programs chapters must submit the appropriate New Member Education Approval Form. These forms must be turned into the FSL office in LBJSC 4-14.1

    Interfraternity Council New Member Education Form

    Multicultural Greek Council Membership Recruitment and Intake Procedures Form

    National Pan-Hellenic Council Membership Intake Process Form

    Panhellenic Council New Member Education Form

  • It is the chapter's responsibility to know and understand all policies that pertain to them. Below you will find the four most often referenced by our organizations.

    SA/PPS No. 07.06 Student Organization Disciplinary Procedures
    SA/PPS No. 07.08 Fraternity and Sorority Life Policies
    SA/PPS No. 07.10 Fraternity and Sorority Social Host Policies

  • This organization will be known as the Fraternity/Sorority Review Board (FSRB) of Texas State University.

    Through self-governance, accountability and education, the FSRB will enforce the policies set forth by these “Rules of Operation;” Interfraternity Council (IFC), Multicultural Greek Council (MGC), Panhellenic Council (PHC), and National PanHellenic Council (NPHC) Constitutions and Bylaws; SA/PPS No. 07/10 Fraternity and Sorority Use of Alcohol at Social Events; University Hazing Policies for all Recognized Student Organizations (RSO’s); and, other related documents and forms.

    Download the Fraternity and Sorority Review Board Rules of Operations


    Download the Fraternity and Sorority Review Board Complaint Form

  • Risk Assessment Matrix

    Use this document while planning chapter events to assist you in determining how much risk the program has.

  • The Fraternity and Sorority Life staff have been working hard to bring you relevant and useful resources to help your chapter with academics. Some of these resources were created in-house, others have recommended to us, and all have been posted here for your use.

    Creating an Academic Chapter Environment

    Compiled by Bob Dudolski, Assistant Dean of Students

    Student Learning Assistance Center (SLAC) Resources

    SLAC offers many workshops that can assist your members who need help with their academics. Click HERE for a current list of workshops available.

    To schedule a presentation click HERE.

  • This resource was designed to support both our Chapter Advisors and our Faculty/Staff Advisors.

    Topics included in this manual are:

    1. Expectations
    2. Campus Resources
    3. Advising Students
    4. Crisis Management

    We hope you find this resource helpful as you move forward supporting our students.

    Download our Advisors Manual!

  • The Greek Resource Library was created as an effort to not only support the development of our chapters, but also assist individual members as they develop throughout their time here at Texas State University.

    Please contact our office if you have any questions or are in need of additional assistance.




Know of a resource or form that isn't here? Contact Fraternity and Sorority Life ( so it can be shared with the entire community.