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Chapter Resources and Forms

Below you will find several resources geared towards helping you and your organization succeed at Texas State University. If there are any resources you feel we are missing, please do not hesitate to contact us to let us know.

Many forms can be filled out digitally using Adobe Acrobat, which is free to all TXST students with their NetID. For instructions on how to download Adobe Acrobat please visit the ITAC website or follow the steps listed in this document.

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  • This summer the Fraternity and Sorority Life staff worked to create an inclusive manual that will help all chapter leaders in their roles. This manual is not meant for presidents alone. In it you will find resources for social chairs, new member educations, recruitment, academics, working with advisors, university departments/services, and so much more. 

    FSL Operations Manual 2019-2020

    The links featured in this document are live and accessed best when the document is read using Adobe Acrobat. 

    This Operations Manual was made to help students. If there is a process or resource not listed here that would be beneficial to add, please email DOS-FSL@txstate.edu so we can include it in the yearly update. 

     

  • The Fraternity and Sorority Life staff have been working hard to bring you relevant and useful resources to help your chapter with academics. Some of these resources were created in-house, others have recommended to us, and all have been posted here for your use.

    Creating an Academic Chapter Environment

    Compiled by Bob Dudolski, Assistant Dean of Students

    Student Learning Assistance Center (SLAC) Resources

    SLAC offers many workshops that can assist your members who need help with their academics. Click HERE for a current list of workshops available.

    To schedule a presentation click HERE.

  • This resource was designed to support both our Chapter Advisors and our Faculty/Staff Advisors.

    Topics included in this manual are:

    1. Expectations
    2. Campus Resources
    3. Advising Students
    4. Crisis Management

    We hope you find this resource helpful as you move forward supporting our students.

    Download our Advisors Manual!

  • Fraternities and sororities were created to serve as spaces where students could come together in a supportive environment and further their education and personal growth, and they continue to provide that space today. However, the history of several of our fraternities and sororities show that this space has not always been equal or inclusive of all races, and remnants of that exclusivity still exist in our community today.

    But, the common thread through the founding of all of our fraternities and sororities is that groups of college students came together to create positive change in the greater society whether that be to support rights for women, creating spaces for people of color or who identify as LBGTQIA+ when there was none, supporting their right to freely associate, or to bring people of diverse backgrounds together to support their communities. It is vital that members are educated about topics that will help them be better brothers and sisters today and become better global citizens once they graduate. 

    In the summer of 2020, the recognition of years of oppression and systemic racism became a much larger part of the public's conversation and consciousness than it had been in years past. Due in large part to social media and the ease in which information can be shared, we cannot ignore the need for education, action, and positive change. It is important that fraternity and sorority members use their collective power to continue the conversation and create lasting change to advance a more inclusive community. 

    These resources can be used for chapters and their members to self-educate about the reality of systemic racism and how they can learn to be Anti-Racist. We will continue to update these resources. If you know of a resource that has helped you to understand systemic racism or race-based oppression please email DOS-FSL@txstate.edu so we can include it here. 

     

    • Engage
      • Student Diversity and Inclusion (SDI)- SDI leads the university in cultivating equitable opportunities and experiences to empower underrepresented Bobcats while educating the diverse student body to thrive in an evolving global society. 
      • How Racism Lives in Modern Fraternities and Sororities - This blog post should be shared with and read by your entire chapter members, advisors, executive board, EVERYONE. There are 4 reflection questions to discuss with stakeholders after reading this.  
      • White Privilege: Unpacking the Invisible Knapsack - This activity can be done with your entire chapter, a new member class, executive board, anyone. It is an insightful way to teach members about everyday scenarios where they may not realize they operate in a space of privilege. 
      • Racial/Implicit Bias Test - Racial or Implicit biases are attitudes, stereotypes, or belief that impact our behavior in an unconscious way. The first step to fighting these biases is recognizing them. This test from Harvard University will help you recognize any racial/implicit biases that you may unknowingly hold.
      • 75 Things White People Can Do for Racial Justice - If you are a white person who has not thought about systemic racism before and are unsure on how you can work to change it, this is a great place to start. Remember, doing one thing is better than doing nothing.  
    • Follow
      Social media is a powerful tool to create change. Not only is it a great space for advocacy but it is a great place to expose yourself to new ideas and people. We have pulled together some accounts that are sharing impactful and insightful ways to make change both in the world and in yourself.
    • Read
      It may seem impossible to add more reading on top of your school work, but if you find time to watch Netflix everyday you have time to read about anti-racism. Setting aside 30 minutes 3 times a week to educate yourself is a realistic way to educate yourself.
      • "What If I Say the Wrong Thing?" by Verna A. Myers
      • "So You Want to Talk About Race?" by Ijeoma Oluo
      • "How to be an Antiracist" by Dr. Ibram X. Kendi
      • "The Next American Revolution: Sustainable Activism for the Twenty-first Century" by Grace Lee Boggs
      • "Heavy: An American Memoir" by Kiese Laymon
      • "I Know Why the Caged Bird Sings" by Maya Angelou
      • "Just Mercy" by Bryan Stevenson
      • "Raising Our Hans" by Jenna Arnold
      • "Redefining Realness" by Janet Mock
      • "The Fire Next Time" by James Baldwin
      • "The New Jim Crow: Mass Incarceration in the Age of Colorblindness" by Michelle Alexander
      • The Warmth of Other Suns" by Isabel Wilkerson
      • "White Fragility: Why It's So Hard for White People to Talk About Racism" by Robin DiAngelo, PhD
    • Listen/Podcasts
      Walking around campus, working out at the gym, enjoying the sun at Sewell Park, these are all great times to put on a podcast or interview and listen to real peoples stories and experiences about racism in America and the world today.
      • Brené with Ibram X. Kendi on How to Be an Antiracist (Single Episode)
      • Code Switch - NPR
      • 1619 - The New York Times
      • About Race
      • Therapy for Black Girls
      • Stuff You Missed in History Class - iHeartRadio
      • Momentum: A Race Forward Podcast
      • Intersectionality Matters! Hosted by Kimberlé Crenshaw
      • The Diversity Gap
      • Pod for the Cause
      • Seeing White
      • Pod Save the People 
      • The Combahee River Collective Statement
      • The Nod
      • Higher Learning with Van Lathan & Rachel Lindsey
    • Watch
      Watching movies about the experiences of others is a great way to start working towards anti-racism. Many of these films are available on Netflix/Hulu. Gather some friends to watch one and discuss it afterwards. 
    • Take Action
      Educating yourself is important, but it's not enough. Fighting systemic racism is going to take more than supporting black creators, it is going to TAKE ACTION. Below are some beginning steps to create real change in your community.
      • Register to vote
      • Be ready to do the work - educate yourself about racial injustices
      • Focus on the narrative - do not center it around you
      • Educate those around you - continue to share & repost resources, even when it isn't "trending"
      • Be an ally - correct racist conversations you may hear among family or friends. Discuss why it is wrong.
      • Don't condemn those who may be late to the conversation, invite them to join
      • Continue to support - be an ally for the rest of your life, even after the outrage
    • And More
      There are many more ways and resources to help you educate yourself about systemic racism and how to become anti-racist. Here are some more in-depth resources.
  • In the Spring of 2020 the Civic Engagement Manual was moved to its own section of the Operations Manual. This is so all information is in one centralized location. The Ops Manual contains information in other sections that will also benefit leaders planning community service and philanthropy events. 

    In the Civic Engagement section of the Operations Manual you will find information on what civic engagement actually is, clarification of common misconceptions, ideas for events, and directions of filling out and submitting Civic Engagement Verification forms. 

    Civic Engagement Verification - Chapter Event

    Civic Engagement Verification - Individual Member

    There are two forms that can be used for submitting Civic Engagement; one for events hosted by chapters and one for events members complete individually. If your headquarters has a form that you are required to use when submitting data to them you may bring it into the FSL office for approval, once approved you may use that form to submit data each month. 

    If civic engagement events fall under multiple officer positions it is recommend that individual officers be responsible for the completion of form pertaining to their position and one officer be responsible for the final submission of all chapter forms. 

    Reminder: Forms are due on the 8th of every month. 

  • All events held by our organizations must be registered with the Fraternity and Sorority Life office. Below are the necessary forms chapters must submit to register their event.

    Non-Alcohol Event Form

    The Non-Alcohol Event Form is used for events where alcohol is not being served. Completed paperwork is due to the Dean of Students -Fraternity and Sorority Life office five business days before the event is to take place. After the event is approved, the sponsoring organization must submit a guest list 24 hours before the event begins.

    Alcohol Event Form

    The Alcohol Event Form is used for events where guests have access to alcohol. Completed paperwork is due to the Dean of Students - Fraternity and Sorority Life office ten business days before the event to take place. After the event is approved, the sponsoring organization must submit a guest list 24 hours before the event begins. In order to assist you in planning events with alcohol, we recommend you review SA/PPS No. 07.10 Fraternity and Sorority Social Host Policies.

  • This organization will be known as the Fraternity/Sorority Review Board (FSRB) of Texas State University.

    Through self-governance, accountability and education, the FSRB will enforce the policies set forth by these “Rules of Operation;” Interfraternity Council (IFC), Multicultural Greek Council (MGC), Panhellenic Council (PHC), and National PanHellenic Council (NPHC) Constitutions and Bylaws; SA/PPS No. 07/10 Fraternity and Sorority Use of Alcohol at Social Events; University Hazing Policies for all Recognized Student Organizations (RSO’s); and, other related documents and forms.

    Download the Fraternity and Sorority Review Board Rules of Operations

     

    Download the Fraternity and Sorority Review Board Complaint Form

  • After elections are complete, chapters must submit an Officer Update Form to the Fraternity and Sorority Life office. To complete the form you need to have each officers name, Texas State email address, cell phone number, and Student ID number (PLID). Officer Updates are now completed on the FSL Presidents TRACS page.  

     

    If you need to be added to the FSL Presidents TRACS page, please contact Fraternity and Sorority Life office by emailing DOS-FSL@txstate.edu.

  • Before beginning any recruitment events or new member programs chapters must submit the appropriate New Member Education Approval Form. These forms must be turned into the FSL office in LBJSC 4-14.1

    Interfraternity Council New Member Education Form

    Multicultural Greek Council Membership Recruitment and Intake Procedures Form

    National Pan-Hellenic Council Membership Intake Process Form

    Panhellenic Council New Member Education Form

  • It is the chapter's responsibility to know and understand all policies that pertain to them. Below you will find the four most often referenced by our organizations.

    SA/PPS No. 07.06 Student Organization Disciplinary Procedures
    SA/PPS No. 07.08 Fraternity and Sorority Life Policies
    SA/PPS No. 07.10 Fraternity and Sorority Social Host Policies
     

  • Risk Assessment Matrix

    Use this document while planning chapter events to assist you in determining how much risk the program has.

     
  • Before filling out any forms to edit your roster, please review the Instructions for Updating Chapter Rosters document.

    Roster Addition Form

    Please use this form to add affiliate/transfer students or initiated returning members to your chapter roster.

    Roster Deletion Form

    Please use this form to remove members from your chapter roster.

    All forms must be submitted before the deadline each update cycle. Rosters are updated twice a semester; once at the beginning of the semester to determine council dues and intake/recruitment eligibility (if applicable), and then again at the end of the semester to ensure accuracy on grade reports.

    Recruitment and Membership Grade Release Agreement 

    New Members joining the organization must sign this form, which is only available in the Fraternity and Sorority Life office. This is to ensure the office is up to date on how many members an organization is taking through their Recruitment/Intake process.

  • Here you will find registration links or recordings of webinars that cover topics that we believe will help in chapter operations and member development. If you know of a webinar that makes sense to be listed here please send the information to DOS-FSL@txstate.edu so we can add it. 

     

    Texas State Counseling Center Webinars

    Additional Webinars

    • It's Time to (finally) Talk About Our Whiteness
      • A panel of Panhellenic women engaging students in conversations that challenge whiteness, performative vs. genuine allyship, and educating their sisters. 
      • Thursday, June 18th 7:00 pm CDT
      • Register for the webinar
    • Centering Black Lives in Our Work with Men of Color
      • Texas Education Consortium for Male Students of Color
      • A direct response to the violent deaths of George Floyd, Breonna Taylor, Tony McDade and many others at the hands of the police, this webinar will discuss the collective response of the Black Lives Matter (BLM) protest movement and communities of color, and will provide specific action steps needed to address these issues in your schools and college campuses.
      • Friday, June 26th 11:00 am CDT
      • Registration opens June 19th

Know of a resource or form that isn't here? Contact Fraternity and Sorority Life (DOS-FSL@txstate.edu) so it can be shared with the entire community.