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FSL Virtual Resources

Texas State has made the decision to move to only essential office operations for the foreseeable future in light of the COVID-19 pandemic, which means the staff of the Dean of Students - Fraternity and Sorority Life office will be working remotely. Staff will continue to work on programming, advising, and planning for the Fall 2020 semester. We have created this page as a "one-stop shop" full of resources to help you navigate this new era. 

We hope this information and these resources help you maintain a sense of belong, connection, and siblinghood. If you have questions or need additional resources please contact DOS-FSL@txstate.edu or email a staff member directly and we will do our best to assist. 

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  • The university has created a COVID-19 Response page specifically to host all announcements, FAQs, resources, and more. This page has information beneficial for students, faculty/staff advisors, family of students, etc. It is regularly updated and should be your first stop when you have university questions.

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    As part of the transition to remote instruction for the spring 2020 semester, Texas State University has made a temporary change to the final grades policy. Students are able to request modification of final course grades to "EP", Emergency Pass. 
    This modification may only be utilized for courses in which the student earned a passing grade (University Registrar's definition of grades).

    Once spring 2020 grades are posted students will have until Monday, May 25 to submit a written modification request to their professors requesting an EP grade. Requests must be made in writing to professors by the stated deadline and completed individually on a course-by-course basis.

    Students should contact their academic advisor with questions and are encouraged to consider the consequences of an EP grade including those for pre-requisite course requirements, GPA calculations, GPA minimums for certain programs, admission to programs/universities, financial aid, veteran's benefit, etc. 

    Check the FAQ for Students website or contact your academic advisor if you have more questions.

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    Each week the library will be providing virtual tips to connect students to library services and resources. Students will receive these tips via email and we will share them here as well.

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    Summer I classes will be held online/via remote delivery. This decision was made to continue focus on community safety and practice of physical distancing.

    Summer II classes will return to face-to-face AND/or online instruction. Keep in mind the decision regarding Summer II courses may change.

  • Below is a copy of the email sent by President Trauth on Thursday, April 23rd. 

    "Dear Students,

     

    I am announcing today the launch of Bobcat Cares to help ease the financial strain many of you are experiencing. Through Bobcat Cares, we will give $30 million in relief to Texas State University students, including providing funds directly to currently enrolled and eligible students with COVID-19 related expenses, emergency grants to all students enrolled in summer courses, pro-rated refunds of certain spring semester charges, and a new scholarship to assist with fee and tuition costs for the fall 2020 semester.

     

    The $30 million in student assistance includes over $15 million in federal emergency funding from the Higher Education Emergency Relief Fund authorized by the CARES Act. We are grateful to the members of our Congressional delegation for their support of the CARES Act and the help it is providing our students. The CARES allocation will help Texas State students deal with the financial burden caused by the COVID-19 crisis and assist with the costs of attending college by putting money directly into students’ pockets.

     

    Through Bobcat Cares, currently enrolled full- and part-time students can receive emergency funding to offset expenses related to housing, food, technology, and course materials. Students can apply for the funding by completing a brief online form showing need at this link beginning April 27: txstate.edu/cares/apply. The emergency grants are based on student expenses related to the disruption of campus operations due to COVID-19, and the funding is not tied to existing financial aid programs such as the Pell grant. The money will be distributed directly to students as quickly as possible.

     

    In addition to CARES Act Funds, Texas State has identified $5 million to provide all students enrolled in funded Summer I and Summer II classes a one-time emergency grant equal to $50 per credit hour up to $600 across both summer sessions. The grant funding will be in the form of a credit to student accounts to reduce the costs of summer courses. Since Summer I session courses will be held remotely, fees for the Student Recreation Center, Student Health Center, Transportation Services, and the LBJ Student Center will not be charged.

     

    For students currently enrolled in the spring semester, we are issuing more than $10 million in pro-rated refunds and credits for on-campus housing for those who moved from university residence halls to slow the spread of the coronavirus, parking fees, and dining.  Students employed through the Federal and State Work Study programs who have been unable to work onsite or remotely due to the COVID-19 situation will receive emergency grants.

     

    In addition to the funding outlined above, the university has provided funds directly to hundreds of students through the student emergency fund administered by the Division of Student Affairs. We also created a new Bobcats to Bobcats scholarship fund that has raised over $300,000 of a $1 million goal to help qualified students pay for tuition and fees as they continue their education this fall. 

     

    As we look toward the fall semester, it is critical to give more Texas students the chance to attend Texas State as first-time freshmen. That is why I am pleased to announce we are expanding our tuition-free Bobcat Promise program by raising the family adjusted gross income from $35,000 to $50,000 for incoming freshmen who submitted a completed FAFSA and were admitted by March 15, giving more newly admitted students access to free tuition and fees by covering theses costs with grants and university scholarships.

     

    Over the past several weeks, the safety of our Texas State community has been our top priority, but I want you to know we are just as committed to helping you and your families deal with the financial insecurity of these uncertain times.  At Texas State, we will do everything in our power to support you in continuing your education and pursuing the careers you desire.

     

    Be safe Bobcats. I look forward to when we are all together again.

     

                                                                Sincerely,

     

     

                                                                Denise M. Trauth

                                                                President"

  • Spring 2020 Intake/New Member Education

     

    The FSL office will be approving holdovers for any chapters that need to have their new members complete their programs in the fall semester. Each organization is operating different and we will work with chapters individually to support the completion of new member programs and rituals based on the direction received from your headquarters. 

     

    Officer & Roster Updates

     

    For chapters who may need to conduct elections or transitions of leadership, we recommend flexibility at this time, including hold over of officers until the fall semester when "in-person" elections may be able to take place, or to hold an on-line meeting with virtual voting, or have non-graduating officers assume leadership until regular meetings can resume. 

    You will need to determine what is best for your chapter, but please let us know any changes in the point of contact so that we can maintain communication with chapter leaders to provide information and continue planning for fall 2020 events such a membership intake/recruitment and summer new student orientations. 

    Communication regarding final chapter rosters to make sure everyone is accurate and accounted for will be via email to chapter presidents in a few weeks

     

    Council Operations

     

    In-person meetings and events are not an option for the remainder of the semester. Staff will be communicating with governing council executive officers conducting virtual meetings for any urgent business and continuing to plan for the fall semester. Please monitor email and GroupMe for communication from your council leaders. 

     

    Continued Learning/ Phired Up!

     

    TXST FSL has a long-standing relationship with Phired Up! and they have continued to bless us with opportunities to lean into our organizations brotherhood/sisterhood even in these chaotic times. 

    Phired Up Fridays are FREE virtual educational experiences. This is a wonderful way for chapter leadership and members to do something that feels normal and productive in strange times. 

    Visit this blog post for information on dates, times, and topics and how to register. 

     

     

  • Chapter Operations

     

    Before you decide to continue operations in a virtual setting, check with your headquarters. Some organizations have been advised to halt operations entirely. 

    Discuss with your leadership what will serve your chapter members best and aligns with your direction from headquarters.

     

    Officer/1:1 Meetings

     

    For 1:1 meetings apps like FaceTime, Android Video Calling, Skype, Google Hangouts, or Zoom are great for one-on-one video calls.

     

    Group/Chapter Meetings

     

    Through TXST all students, staff, and faculty, have access to ZOOM. Zoom is a web-conferencing tool that allows you attend video or audio meetings, hold webinars, share presentations and transfer files, and more. Zoom can be accessed from desktop or laptop computers, smart phones, or tablets. Sessions can be recorded so those who could not attend can still benefit from this tool.

     

     

  • With all the technology available to us today, it should be easier than ever to stay connected and run a chapter virtually. While that may be true, we want you to think about the situation you and your members are currently in.There are few things that are as important as making sure your members are supported and know they are cared for in this time of physical distancing. Over programming can happen just as easily in a virtual world.

    With that being said we have compiled a few resources that have ideas for virtual engagement. 

    • 44 Ways to Foster Brotherhood and Sisterhood Virtually - Phired Up!
    • Marco Polo - This is a great app for members to build connections at their own pace. 
    • Netflix Party - this Chrome extension can assist in creating a virtual brother/sisterhood activity. 
    • Spending Time Together.. Apart - Use this opportunity to build relationships with members of the chapter who don't usually hangout. This randomizer can help create groups or pairings to do weekly check ins with one another!
  • Online Learning is very different from in-class learning, and chapter members are going to have to make committed efforts to their studies the rest of the semester. Below are some times from The Office of Distance and Extended Learning - check their website for more.  

    • What Happens Next? Students should be receiving regular communication from their professors. Be sure to make specific note of:
      • How communication will be handled
      • How timelines/deadlines have changed
      • How lessons and other learning activities changed
      • What new technologies might be used
    • What Do Good Remote Learners Do? Some quick tips for success as a remoter learner include:
      • Active communication: Be proactive in keeping lines of communication open. Remote learners need to ask questions when they have them. Faculty will not be able to see a puzzled look on a students face - actively communicating will make all the difference. 
      • Practice good writing: Write clearly and professionally and plan to review any written items before posting them to discussion boards or sending them via email. 
        • Try composing them in Microsoft word before copying and pasting the final message into an online forum. 
        • Always start your emails to professors with a formal introduction and by providing information on your class section
          • "Dear Dr. X, 
            My name is Boko Bobcat and I am in your HIS 1899 - History of TXST Class that meets TuTh at 11:00 am."
        • Here are some additional tips on classroom email etiquette.
      • Schedule study times: Routines change as we shift to remote learning. Scheduling specific times to study will help re-establish a routine and help you be successful and ensure you complete assignments.
      • Making a study space: Having a dedicated space to study may seem counter intuitive to the freedom that remote learner offers but it helps. This WikiHow can help you create the perfect study space. 
      • Creating daily and weekly goals: Setting mini-goals along the way will help you stay positive and on track. Split your work into manageable chunks (chapters read, paragraphs written, section of problems solved) to avoid feeling overwhelmed by your work. 
      • Discussing remote learning commitments with family and friends: Family and friends can offer more support if they know what your goals and needs are. Be sure to discuss them with those you are sharing your space with so they can support you!
  • The FSL office and other partners are still committed to provided development programs for you and your members. She below for information on upcoming webinars.

    • FSL Webinars - These webinars will be pre-recorded and hosted on the FSL website and will be posted every Wednesday by 9:00 am. 
      • April 1st - Setting Your Schedule - View Recording
      • April 8th - Avoiding Burnout: Promoting Resiliency During Times of Crisis - View Recording
      • April 15th - Greek Out Your Resume: How to Market Your Greek Life Experiences - View Recording
      • April 22nd - Job/Internship Searching: Virtual Edition - View Recording
      • April 29th - Practicing Self-Care & Cultivating Academic Resilience in Times of Change/Uncertainty - View Recording
      • May 6th - Finals Tips & Tricks - View Recording
    • Phired Up! Fridays - During this period of "social distancing" Phired Up knows that fraternity/sorority members will continue to desire engaging education about how to grow their organizations and support their members. Each Friday they will host a webinar on a different topic. These webinars are one way we can feel normal and productive. Complete this form to indicate interest in attending. 
      • March 20th - 
        • See the Word Recruitment Through Fresh Eyes: Fraternity and Sorority Growth Fundamentals - Recording & Blog
        • Recruitment is CANCELLED! Now What? Digital Recruitment Principles (Just In Case) - Recording & Blog
      • March 27th - 
        • Is Fraternity/Sorority Really WORTH IT? Membership Engagement Principles in a Virtual World- Recording & Blog
        • GO GREEK! Is Not a Marketing Strategy
      • April 3rd - Phired Up Human Support (Like Tech Support, but for Humans)
        • Growing Culturally Based Organizations & Communities
        • Growing IFC Chapters & Communities
        • Growing Panhellenic Chapters and Communities
      • April 10th - 
        • The Future of Fraternities and Sororities
        • Phired Up Human Support (Like Tech Support, but for Humans) Technology Edition
    • Misc. Webinars - Over the next few weeks/months there will be several groups hosting webinars that may help you. We will post the ones we know about here. If you know of an upcoming webinar that is free of charge and open to the public please send the information to DOS-FSL@txstate.edu.
  • Stay Up to Date

     

    Staying up to date on information will help bring a sense of normalcy to your day-to-day operations. The university has a specific COVID-19 webpage with information or you can reference the Center for Disease Control and Prevention (CDC) website

     

    Counseling Center The Counseling Center has compiled a comprehensive COVID-19 resources webpage that provides mental health related information on topics such a tele-mental health services, coping and support websites, self-help resources, hotlines, webinars, and tips for adapting to inline classes. New resources are added regularly.
    TAO

    Therapy Assisted Online (TAO) Self-Help is a private, interactive, web-based program that teaches techniques to help overcome anxiety, depression, relationship/communication and other common concerns.You will have 24/7 access to highly effective self-help tools to track moods and progress as well as access to a mindfulness library. Use for TXST email address to sign up for free

    Counseling Center Webinar

    Friday, April 17th, 3:00 pm CDT

    The Counseling Center has developed a webinar for TXST students, faculty, and staff, "Students Adapting to Change: Maintaining Your Mental Health and Fostering Academic Resilience in the Era of COVID-19".

    This webinar will provide strategies for psychological coping and wellness, managing various responsibilities, and adjusting to online/distance learning. This information will be helpful for students in fostering academic resilience and success. In addition, this webinar will provide helpful resources for students adapting to academic, social, and environmental changes due to COVID-19. 

    Registration for the live webinar is limited to 500 participants. To register visit: https://txstate.zoom.us/webinar/register/WN_hIwocZAIT4aIn2wvuxXRMw

    A recorded version will be available after the webinar date on the Counseling Center's COVID-19 resources page.

    University Health Services

    All Student Health Center locations and the pharmacy will be open for the remainder of the spring semester. Services are by appointment only, please call 512-245-2161 to make an appoint or visit their website.

    The Counseling Center has created a web page specifically for COVID-19 mental health related resources. Visit it for tips for coping with uncertainty, change, and fear, coping/support websites, hotlines, and more. 

    Headspace

     

    Headspace is a great app that is offering resources to help people mediate or find calm throughout this period. 

     

    Get Moving

     

    Campus Recreation is helping students at stay keep their healthy habits going. Check out their "Fitness from Home" page of their website for workouts, tips, and more!

    On-Demand Exercise Videos

     

    Workout with campus rec trainers whenever you want with these pre-recorded classes. These classes are available whenever you need a break or a good sweat. We have yoga, HIIT, Barre and Toning classes available. Check back often  - new classes added every week!

     

    E-Sports

     

    There is still time to join one of the remaining spring semester E-sports tournaments: Call of Duty, FIFA, Madden, NBA 2K, and Rocket League. Deadlines approaching so register today using Fusion IM!

     

    Last Day 5K 2020

     

    Participate on May 4, 2020 in the virtual 5k which can be accomplished by walking or jogging inside or outside. Please consider social distancing protocols while participating. Those that complete the 5k will be eligible to win a prize for participating.

     

    Mileage Challenge 2020

     

    Wrap up the spring semester by participating in the Mileage Challenge.The Mileage Challenge begins April 26 and lasts until the last day of class, May 4. The challenge will be to see who can walk/run the furthest during the time frame stated. Prizes will be awarded to different category winners. 

     

     

  • In light of the COVID-19 pandemic and in an effort to practice social/physical distancing all university events and programs have been cancelled. Many organizations, businesses, and other community service organizers are also cancelling events in an effort to flatten the curve. 

    FSL Staff have temporarily taken down all the events and in-person service opportunities typically listed on this page. It is our hope that the Community Service and Engagement page will be able to be re-published in Fall 2020. 

    In the meantime, if you or your chapters members wish to engage in Virtual Community Services VolunteerMatch.com has made it easy. Their website currently has over 50,000 ways to help from a distance with new opportunities being added daily. 

  • As an advisor you may be wondering how to support your chapter members through something that likely wasn't covered in any training you've done before. Here are some suggestions from our office. If you have additional questions or want guidance on specific things please reach out to DOS-FSL@txstate.edu and we will help as best we can. 

    • First and foremost, remember that your students are all experiencing exponential change right now. They may be feeling anxious, nervous, scared, etc. It is leaders job to be a steadying force for the chapter. This is an opportunity to be that calming force and support executive teams.
    • Check with your organizations headquarters to determine what course of action your chapter should be taking. Some chapters have moved to virtual operations while others have halted operations completely. 
      • Our office is in support of what ever your headquarters determines.
    • Check your email and this web page. We will be updating this page often with resources and information as well as sending out emails. If you have not been getting any emails from Bob Dudolski, or other FSL staff, please contact DOS-FSL@txstate.edu to get added to the communications list. 
    • Follow us on social media (@TXSTFSL on Instagram, Twitter, and Facebook) and encourage ALL chapter members to do the same. This will be our main form of communication. We will post updates, helpful resources, maybe a joke or two. 
      • We cannot rely on chapter presidents to be the only source of information. Chapter members must take advantage of this direct line of communication.
    • Understand, there is no rule book or one size fits all for this situation. Patience and flexibility are going to be the key traits that get us through this unprecedented time. 
  • This information was taken directly from the FAQ section of the university COVID-19 web page. Please reference it for specific information if you have additional questions.

    We would like you to talk as a chapter leadership team and determine what the best course of action is for your members, not only in terms of chapter-owned facilities but also supporting any members that live[d] on-campus. It should be made clear that the university is granting extensions and exceptions based on the six categories below. The goal is to keep everyone calm, supported, and safe and that may require some customization on move out procedures. There is no one size fits all for this. 

    • Students unable to go home need to apply for Exception Housing
      • If approved students must move out by Thursday, May 14th or 24 hours after the last final. 
      • There are six (6) categories for exceptions:
        1.  Permanent resident is outside of the united States and they are unable to travel to that country
        2. Identifies as a FACES student (Foster-care Alumni Creating Educational Success)
        3. Permanent address is outside of Texas and the student needs a limited extension to get home
        4. Student has limited modes of transportation and will need a limited extension
        5. Student's academic department has deemed that a required academic activity (e.g. internship, practicum, clinical work) will continue and the student is required to remain on campus; the student will need to supply the name of their academic advisor and a contact telephone number and email address for verification
        6. The student is currently employed in the San Marcos area (including on-campus jobs); the student will need to supply the name of their supervisor and a contact telephone number and email for verification
      • Other types will be assessed on a case-by-case basis